Administration & Office Support jobs in Melbourne VIC 3000
217 jobs
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+60d ago
$78k - $80k
KEY POINTS WE FOUND
- Oversee office administration and tenant support functions.
- Manage staff and ensure compliance with policies and procedures.
- Coordinate operational planning and resource allocation.
Posted 6d ago
$80k - $85k
Above avg
KEY POINTS WE FOUND
- Manage day-to-day delivery of construction labour-hire and commercial cleaning services, including rostering and worker allocation.
- Build client relationships, resolve service issues and monitor service quality, attendance and satisfaction.
- Supervise and recruit staff, manage budgets and records, and ensure compliance with site safety and company procedures.
Posted 57d ago
~$80k - $120k(Estimated)
KEY POINTS WE FOUND
- Manage bids and submissions from start to finish.
- Write and produce high-quality submission documents ensuring compliance.
- Oversee pipeline tracking and improve submission outcomes.
Posted 8d ago
~$22k - $26k(Estimated)
KEY POINTS WE FOUND
- Provide reception, telephone and enquiry support to patients, carers and health professionals.
- Support outpatient clinic operations through appointment scheduling, referral management, clinic preparation and data entry.
- Deliver a professional, responsive administrative service and assist with reporting requirements.
+60d ago
~$85k(Estimated)
KEY POINTS WE FOUND
- Lead a team in the Patent Docketing division of a prestigious IP firm.
- Manage client inquiries and oversee the performance of the docketing function.
- Provide training and mentorship to team members while handling operational issues.
Posted 9d ago
~$75k - $95k(Estimated)
KEY POINTS WE FOUND
- Coordinate internal and external audit activities, maintain audit records and prepare supporting evidence and reports.
- Monitor compliance obligations, audit findings and corrective actions, supporting operational teams with issue resolution.
- Contribute to governance, quality assurance and continuous improvement across a major facilities management contract.
Posted 8d ago
~$90k - $110k(Estimated)
KEY POINTS WE FOUND
- Configure and support Alfred Pathology’s Cerner Millennium PathNet LIS and related clinical systems.
- Manage medical device and foreign system interfaces, HL7 integrations, and diagnostic instrument middleware.
- Troubleshoot system issues and develop reports and programs using SQL and Cerner Command Language (CCL).
Posted 16d ago
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support for the Cancer service at Alfred Health.
- Manage patient enquiries, clinic preparation, and appointment scheduling.
- Ensure compliance with reporting requirements and maintain confidentiality.
Posted 23d ago
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide executive-level support to the Group Lead Partner of the Projects practice.
- Manage complex diaries and coordinate meetings and travel arrangements.
- Collaborate with a team of Practice Administrators to support the Projects & Construction team.
Posted 8d ago
~$95k - $115k(Estimated)
KEY POINTS WE FOUND
- Manage a portfolio of injury and illness cases from notification through recovery and return to work.
- Coordinate early intervention, suitable duties and return-to-work plans with employees, managers, healthcare professionals and insurers.
- Maintain confidential case records, escalate complex matters and contribute to injury prevention and service improvement.
Posted 17d ago
~$70k - $80k(Estimated)
KEY POINTS WE FOUND
- Manage incoming maintenance requests for a portfolio of homes.
- Coordinate with facilities and contractors to resolve issues.
- Track maintenance requests and reconcile invoices.
Posted 30d ago
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide high-level administrative support to senior leadership.
- Coordinate office operations and manage competing priorities.
- Ensure effective communication and accountability across the business.
Posted 25d ago
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Join one of the largest legal partnerships in Australia as a Personal Assistant.
- Support Partners and legal staff with administrative tasks and client liaison.
- Enjoy flexible work arrangements and a friendly team culture.
Posted 10d ago
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- Provide essential administrative support to the aged care home.
- Assist with day-to-day administration, communication, and record keeping.
- Create a welcoming and professional experience for residents and staff.
Posted 23d ago
Practice Administrator (Legal Secretary) – Projects, Melbourne
Budage Pty Limited
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide high-level secretarial and administrative support to Partners and their teams.
- Manage multiple diaries and client meetings with a proactive approach.
- Oversee general accounts, monthly billing, and client reporting with attention to detail.
Posted 16d ago
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Coordinate and manage end-to-end events for a professional legal environment.
- Collaborate with marketing and senior stakeholders to deliver high-quality events.
- Manage event logistics, budgets, and communications to ensure seamless execution.
+60d ago
~$65k - $85k(Estimated)
KEY POINTS WE FOUND
- Assist patent attorneys in the protection and enforcement of intellectual property.
- Prepare and proof-read correspondence and documents.
- Manage client portals and liaise with IP Australia.
Posted 18d ago
~$78k(Estimated)
KEY POINTS WE FOUND
- Join a global leader in a varied role combining administration, workplace safety, transport compliance, and accounts support.
- Support workplace health and safety, manage driver compliance, and assist with payroll and invoicing.
- Enjoy long-term career opportunities in a busy, hands-on operational environment.
Posted 28d ago
~$80k - $120k(Estimated)
KEY POINTS WE FOUND
- Lead the end-to-end delivery of event projects ensuring successful outcomes.
- Manage project timelines, budgets, and client relationships for multiple events.
- Identify opportunities to improve event management processes and enhance client outcomes.
Posted 2d ago
~$60k - $70k(Estimated)
KEY POINTS WE FOUND
- Process approved and coded invoices in GP for timely payment, while resolving invoice and account queries with internal and external stakeholders.
- Support continuous improvement by identifying opportunities to improve Accounts Payable processes and workflows.
- Manage competing tasks and deadlines with accuracy, strong customer service and attention to detail.