Administration & Office Support jobs in Melbourne VIC 3000
250 jobs
Sort by
Posted 5d ago
Bid Coordinator
Hays
Melbourne CBD VIC•Casual/Holiday
~$30 - $50 pro rata(Estimated)
KEY POINTS WE FOUND
- Coordinate tender submissions from start to finish
- Liaise with stakeholders to gather content and prepare submissions
- Ensure all required information is organised and submitted on time
Posted 35d ago
Executive Assistant
Hays
Melbourne CBD VIC•Full time
~$119k - $123k(Estimated)
KEY POINTS WE FOUND
- Provide high-level administrative support to a Global Banking team.
- Manage multiple complex calendars and coordinate meetings.
- Liaise with senior stakeholders and assist with onboarding new team members.
Expiring in 2d
Executive Assistant/Office Manager
Hays
Melbourne CBD VIC•Temporary
~$99k(Estimated)
KEY POINTS WE FOUND
- Provide executive assistance to the Executive Team.
- Support training and development initiatives for staff.
- Manage operational and logistical support for programmes.
Posted 22d ago
Senior Agency Account Manager
Australian Community Media
Melbourne CBD VIC•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Develop and execute sales strategies to retain and grow revenue.
- Build and maintain relationships with key agency stakeholders.
- Present tailored multi-platform commercial solutions.
Posted 7d ago
Facilities Helpesk
Hays
Melbourne CBD VIC•Full time
~$76k(Estimated)
KEY POINTS WE FOUND
- Coordinate daily schedules for field technicians and subcontractors.
- Manage reactive and planned maintenance service requests from allocation to completion.
- Liaise with clients regarding job updates and service outcomes.
Posted 7d ago
Service Scheduler
Hays
Melbourne CBD VIC•Full time
~$76k(Estimated)
KEY POINTS WE FOUND
- Coordinate a team of technicians providing building services solutions.
- Manage an email and phone-based work order system.
- Promote a culture of exceptional customer service.
+60d ago
Document Controller
CPB Contractors
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Manage the flow of drawings, design updates and project documentation across the project team.
- Maintain document control systems, registers and filing structures.
- Coordinate review and approval workflows to help keep information moving.
Posted 23d ago
Events Manager
Apex Event Recruitment
Melbourne VIC 3004•Full time
~$90k - $100k(Estimated)
KEY POINTS WE FOUND
- Oversee the planning, execution and evaluation of various corporate events.
- Collaborate with internal and external stakeholders to meet event objectives.
- Manage budgets and negotiate contracts with suppliers.
Posted 8d ago
Administration Manager - Accounting Firm
Benneaux
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Manage administration functions in a professional services firm
- Prepare reports and ensure compliance with OH&S principles
- Support and mentor administration staff
+60d ago
Customer Experience (Contract)
WOODS & CO RECRUITMENT
Melbourne VIC 3004•Full time
~$60k(Estimated)
KEY POINTS WE FOUND
- Coordinate and confirm vehicle bookings and manage inbound calls.
- Prepare invoices and maintain accurate internal records.
- Support team members and contribute to meetings as required.
Posted 39d ago
School Administration Officer - Reception
Australian Christian College
Melbourne VIC 3004•Part time
~$50k - $70k(Estimated)
KEY POINTS WE FOUND
- Provide a welcoming first point of contact for students, families, and visitors.
- Manage incoming calls, emails, and general enquiries while maintaining reception processes.
- Support student attendance and provide administrative assistance to school leaders.
Posted 15d ago
Executive Assistant - Chief Corporate Officer and Chief Redevelopment Officer
The Royal Melbourne Hospital
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide high-level administrative support to the Chief Corporate Officer and Chief Redevelopment Officer.
- Manage schedules, communications, and documentation efficiently.
- Assist in project coordination and stakeholder engagement.
Posted 8d ago
Accounting Administration
WOODS & CO RECRUITMENT
Melbourne VIC 3004•Part time
~$70k(Estimated)
KEY POINTS WE FOUND
- Support day-to-day operations of a professional services business
- Manage administrative tasks including client service and financial administration
- Work four days a week in an office-based role
Posted today
Service Coordinator
Lead Group
Melbourne VIC 3004•Full time
~$85k(Estimated)
KEY POINTS WE FOUND
- Lead the rollout of Simpro across the organisation.
- Plan preventative maintenance and coordinate schedules.
- Assist with contract administration and invoicing through MYOB.
Posted 7d ago
Receptionist (Part-time)
DAC-Jones Lang LaSalle (VIC) Pty Ltd
Melbourne VIC 3004•Part time
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- Serve as the first point of contact for visitors, clients, employees, and vendors.
- Coordinate meeting room bookings, setup, and logistics including catering arrangements.
- Conduct daily inspections of reception and client-facing areas, ensuring high standards of presentation.
Posted 23d ago
Temporary Admissions & Administrative Assistant
SMAART Recruitment
Melbourne VIC 3004•Casual/Holiday
~$112k(Estimated)
KEY POINTS WE FOUND
- Support the admissions process by reviewing and assessing applications.
- Manage administrative tasks in a fast-paced environment.
- Work both independently and as part of a team.
Posted 15d ago
Risk & Compliance Business Partner
Crown Melbourne
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Lead the implementation of the Risk & Compliance Champion Program.
- Act as a facilitator and trusted advisor for business leaders.
- Monitor program effectiveness and promote best-practice risk management.
Posted 8d ago
Engineering Supervisor
St Vincent's Hospital
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Lead daily operation and maintenance of engineering services at Fitzroy Campus.
- Supervise engineering trades and manage contractor performance.
- Ensure compliance with safety and regulatory standards.
Posted 13d ago
Assistant Facilities Manager
CBRE
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Support day-to-day facilities operations of a large healthcare facility.
- Coordinate contractors and maintenance activities while ensuring compliance and safety.
- Engage with stakeholders and provide regular updates on operational requirements.
Posted today
Clinic Administration Officer
Swinburne University of Technology
Melbourne VIC 3004•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support to the Swinburne Wellbeing Clinic for Older Adults.
- Coordinate activities and communicate effectively with clients and team members.
- Manage front desk duties and promote services via social media.