Administration & Office Support jobs
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Posted 1d ago
Personal Assistant - Melbourne
Hwl Ebsworth
Melbourne VIC 3000•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Join one of the largest legal partnerships in Australia as a Personal Assistant.
- Support Partners and legal staff with administrative tasks and client liaison.
- Enjoy flexible work arrangements and a friendly team culture.
Posted 1d ago
Personal Assistant - Perth
Hwl Ebsworth
Perth WA 6000•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support to Partners and legal staff
- Manage diary, correspondence, and billing processes
- Assist in event planning and file management
Posted 1d ago
Personal Assistant - Darwin
Hwl Ebsworth
Darwin NT•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support to partners and legal staff
- Manage diary, correspondence, and billing tasks
- Assist with court filing systems and client liaison
Posted 1d ago
Receptionist (Part-time)
DAC-Jones Lang LaSalle (VIC) Pty Ltd
Melbourne VIC 3004•Part time
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- Serve as the first point of contact for visitors, clients, employees, and vendors.
- Coordinate meeting room bookings, setup, and logistics including catering arrangements.
- Conduct daily inspections of reception and client-facing areas, ensuring high standards of presentation.
Posted 1d ago
Site Administrator
MACA Mining Pty Ltd
Pilbara Area WA•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide comprehensive administrative support to site management and staff.
- Coordinate flights, accommodation, and roster logistics.
- Manage site supply coordination and act as a liaison between site operations and corporate offices.
Posted 1d ago
Assistant Facilities Manager
DAC-Jones Lang LaSalle (VIC) Pty Ltd
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Manage a portfolio of facilities ensuring seamless operations and stakeholder satisfaction.
- Oversee financial management, technical maintenance, and vendor coordination.
- Conduct building inspections and ensure compliance with regulatory requirements.
Posted 1d ago
Workplace Manager
DAC-Jones Lang LaSalle (VIC) Pty Ltd
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Create a welcoming environment for colleagues and guests.
- Manage daily workplace services including compliance and vendor management.
- Support the Facilities team in overseeing maintenance and operations.
Posted 1d ago
Account Lead
DAB-Jones Lang LaSalle (NSW) Pty Ltd
Sydney NSW 2000•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Lead the delivery of facilities management services for key client accounts across Australia and New Zealand.
- Manage site operating budgets and vendor relationships to ensure operational excellence.
- Drive continuous improvement initiatives to enhance service delivery and sustainability.
Posted 1d ago
Project Coordinator/ Junior Project Manager
VMCH
Mulgrave VIC 3170•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Coordinate project activities across VMCH business teams and delivery partners.
- Maintain project plans, milestones, and documentation for successful implementation.
- Build positive stakeholder relationships and prepare project status updates.
Posted 1d ago
Administrator
University of New South Wales
Sydney NSW 2000•Full time
~$92k - $104k(Estimated)
KEY POINTS WE FOUND
- Provide high level administrative support to the School of Biotechnology and Biomolecular Sciences and the School of Biological, Earth and Environmental Sciences.
- Act as the first point of contact for internal and external stakeholders, managing communication and prioritising requests.
- Review and monitor finance administration requests and support meetings and events.
Posted 1d ago
Development Support Officer
Parramatta City Council
Parramatta NSW 2150•Full time
~$86k - $95k(Estimated)
KEY POINTS WE FOUND
- Provide administrative and customer support to the Development & Traffic Services Unit.
- Generate and format professional documents and correspondence related to development matters.
- Liaise with internal and external customers regarding Development Applications.
Posted 1d ago
Administration Assistant
Sharp & Carter
VIC•Casual/Holiday
~$60k - $70k pro rata(Estimated)
KEY POINTS WE FOUND
- Provide general administrative support across the business
- Manage incoming phone calls, emails and general enquiries
- Assist with purchase orders, invoices and basic accounts administration
Posted 1d ago
Executive Assistant to the Executive Director, Marketing & Digital Experience
University of New South Wales
Sydney NSW 2000•Full time
~$108k - $115k(Estimated)
KEY POINTS WE FOUND
- Provide high-level executive support to the Executive Director in a fast-paced environment.
- Manage the Executive Director's calendar, inbox, and priorities effectively.
- Act as a trusted point of contact for stakeholders and coordinate confidential meetings.
Posted 1d ago
Space & Planning Officer
Swinburne University of Technology
Melbourne VIC 3004•Full time
~$80k - $95k(Estimated)
KEY POINTS WE FOUND
- Support the planning and delivery of space initiatives across Swinburne's campuses.
- Conduct site audits and surveys to document spaces and assets.
- Collaborate with stakeholders to understand space requirements and operational needs.
Posted 1d ago
Administrative Assistant
University of New South Wales
Sydney NSW 2000•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide practical and efficient administrative support.
- Perform routine administrative tasks including data entry, diary management, and filing.
- Maintain filing systems and respond to standard enquiries on UNSW administrative practices.
Posted 1d ago
Purchasing Officer
Sharp & Carter
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support production and general purchasing activities.
- Manage high volume of purchase orders in SAP.
- Liaise with suppliers and resolve queries.
Posted 1d ago
Executive Assistant to the Executive Director, Marketing & Digital Experience
University of New South Wales
Sydney NSW 2000•Full time
~$108k - $115k(Estimated)
KEY POINTS WE FOUND
- Provide high-level executive support to the Executive Director in a fast-paced environment.
- Manage the Executive Director''s calendar, inbox, and priorities effectively.
- Act as a trusted point of contact for stakeholders and coordinate confidential meetings.
Posted 1d ago
Claims Officer
University of New South Wales
Sydney NSW 2000•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Review and investigate employee pay claims.
- Apply established claim assessment methodologies and prepare claim recommendations.
- Communicate professionally with current and former employees throughout the claims process.
Posted 1d ago
Portfolio Officer
Swinburne University of Technology
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Coordinate day-to-day operational management and tenancy administration of residential portfolio.
- Deliver high-quality tenancy, compliance, and customer service support to residents.
- Contribute to continuous improvement of operational and tenancy management processes.
Posted 1d ago
Administrator
University of New South Wales
Sydney NSW 2000•Full time
~$92k - $104k(Estimated)
KEY POINTS WE FOUND
- Provide high level administrative support to the School of Biotechnology and Biomolecular Sciences and the School of Biological, Earth and Environmental Sciences.
- Act as the first point of contact for internal and external stakeholders, managing communication and prioritising requests.
- Review and monitor finance administration requests and support meetings and events.