Administration & Office Support jobs in Melbourne VIC
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Posted 4d ago
Operations Manager - Support
Opteon Property Group Pty Ltd
Melbourne VIC 3004•Full time
~$101k(Estimated)
KEY POINTS WE FOUND
- Oversee offshore outsourced support operations for property valuation teams.
- Drive accountability and improve processes for service delivery.
- Build strong relationships with internal stakeholders and outsourced partners.
Posted 4d ago
Document Controller
WSP
Melbourne VIC•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support multidisciplinary project teams with document management.
- Assist in maintaining project records and documentation accuracy.
- Provide training and support for document control processes.
Posted 5d ago
Receptionist | Casual | South Yarra
Bupa
South Yarra VIC 3141•Casual/Holiday
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- Greet patients and visitors in a professional manner.
- Coordinate appointments and manage patient information.
- Process payments and maintain a clean reception area.
Posted 5d ago
Operations Administration Team Leader- SECASA
Monash Health
Dandenong VIC 3175•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Lead and support the SECASA Administration Team across multiple locations.
- Create a positive and collaborative team culture.
- Coordinate daily administration operations ensuring efficient service delivery.
Posted 5d ago
Senior Document Controller
1673 ACCIONA CONSTRUCTION AUSTRALIA PTY LTD
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Lead document control on a transmission project.
- Mentor Document Controllers and project administrators.
- Manage document integrity, security, and traceability.
Posted 4d ago
Clinic Administration Officer
Swinburne University of Technology
Melbourne VIC 3004•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support to the Swinburne Wellbeing Clinic for Older Adults.
- Coordinate activities and communicate effectively with clients and team members.
- Manage front desk duties and promote services via social media.
Posted 4d ago
Fees and Scholarships Administrator
Swinburne University of Technology
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide high-quality customer service to stakeholders
- Administer VET Student Loans and resolve fee-related issues
- Maintain financial accuracy and regulatory compliance
Posted 5d ago
Engineering Supervisor
St Vincent's Hospital
Melbourne VIC 3004•Full time
~$95k(Estimated)
KEY POINTS WE FOUND
- Lead daily operation and maintenance of engineering services at Fitzroy Campus.
- Supervise engineering trades and ensure compliance with safety standards.
- Manage contractor performance and oversee critical services including HVAC and fire systems.
Posted 4d ago
Projects Administrator - Property
Chemist Warehouse
Preston VIC 3072•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide essential administrative support for store network growth and expansion.
- Coordinate project activities and manage consultant correspondence.
- Maintain accurate project records and assist with budgeting.
Posted 4d ago
Secretary - WorkCover
MinterEllison
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide high level support in a busy legal practice
- Manage emails, phone calls, and diary scheduling
- Draft correspondence and manage high volume file management
Posted 5d ago
Senior Event Coordinator
Royal Australasian College of Surgeons
Melbourne VIC 3000•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Manage events ranging from 250 to 1,500 attendees.
- Oversee operational details from planning to on-site delivery and post-event reporting.
- Collaborate with stakeholders and improve event delivery processes.
Posted 5d ago
Parking & Wardrobe Manager
Crown Melbourne
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Lead the day-to-day operations of parking facilities and wardrobe services.
- Manage uniform procurement, inventory control, and quality assurance processes.
- Oversee budgets, forecasting, reporting, and financial performance.
Posted 5d ago
Administrative Support
MERCY HOSPITALS VICTORIA LTD
Heidelberg VIC 3084•Full time
~$70k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support for interpreting services at the hospital.
- Coordinate interpreting requests and liaise with interpreters and hospital staff.
- Maintain data records and assist in the management of the interpreter booking system.
Posted 5d ago
Junior Maintenance Administrator
Aspect Personnel
Melbourne VIC 3000•Full time
~$70k - $80k(Estimated)
KEY POINTS WE FOUND
- Manage incoming maintenance requests for a portfolio of homes.
- Coordinate with facilities and contractors to resolve issues.
- Track maintenance requests and reconcile invoices.
Posted 6d ago
General Administration Officer
Programmed
Melbourne VIC 3000•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide comprehensive administrative and operational support to a major maintenance services contract.
- Coordinate office administration, fleet management, and employee engagement activities.
- Support contract leaders and operational teams to ensure smooth day-to-day operations.
Posted 6d ago
SITE ADMINISTRATION & COMPLIANCE COORDINATOR
Symmetry HR
Melbourne VIC 3000•Full time
~$78k(Estimated)
KEY POINTS WE FOUND
- Join a global leader in a varied role combining administration, workplace safety, transport compliance, and accounts support.
- Support workplace health and safety, manage driver compliance, and assist with payroll and invoicing.
- Enjoy long-term career opportunities in a busy, hands-on operational environment.
Posted 8d ago
Pre Delivery Administrator
Le Mans Toyota (Deer Park & Tottenham)
Deer Park VIC 3023•Full time
~$50k - $70k(Estimated)
KEY POINTS WE FOUND
- Manage the pre delivery process to ensure vehicles are ready for customers.
- Coordinate vehicle delivery schedules and track progress through PDC and EPDC systems.
- Provide administrative support to the Sales Department and ensure seamless delivery experiences for customers.
Posted 50d ago
Practice Executive (Legal Secretary/EA)
Ashurst
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide high level business support to Partners within the PEER team.
- Manage extensive diary and travel arrangements for Partners.
- Assist with business development and client reporting.
+60d ago
Team Assistant | Leading Financial Services Firm
Assistant Sydney
Melbourne VIC 3004•Full time
~$83k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide executive-level support and assist the broader team.
- Oversee day-to-day office operations and coordinate travel arrangements.
- Manage expenses, reporting, and provide administrative support.
Posted 4d ago
Procurement Officer
O'Brien Electrical and Plumbing
Rowville VIC 3178•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support procurement processes and stock management.
- Conduct general administration duties and reporting.
- Collaborate with the team to achieve business goals.