Administration & Office Support jobs in Melbourne VIC
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+60d ago
Ops Senior Admin Assistant
Ups
Melbourne VIC 3000•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Support the Cell and Gene Operations Team in daily logistics operations.
- Coordinate shipments and ensure compliance with regulatory requirements.
- Utilise technology for monitoring and management of shipments.
Posted 19d ago
Front Office Duty Manager
Stamford Hotels and Resorts
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Oversee daily front office operations and ensure exceptional guest experiences.
- Lead and support front desk, concierge, and guest services teams.
- Handle guest feedback and manage service recovery situations.
+60d ago
Projects Coordinator Collingwood, Victoria, Australia
Bellroy
Collingwood VIC 3066•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Coordinate cross-functional projects from brief to delivery
- Manage trade show logistics and retail displays
- Ensure projects are completed on-time and on-budget
Posted 11d ago
Contract Administrator
Gough Recruitment AU
Northern Suburbs Melbourne VIC•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Minimum 3 years'' experience as a Contract Administrator in the Australian construction industry.
- Manage subcontractor procurement, contract agreements, and project budgets.
- Work closely with Project Managers and subcontractors to ensure successful project delivery.
Posted 26d ago
Planning Analyst - Cotton On Global Support Centre
Cotton On Group
Geelong VIC 3220•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Join the Cotton On Womenswear team as a Planning Analyst.
- Provide performance analysis insights to drive profitability.
- Prepare reports and analyse data to support planning decisions.
Posted 19d ago
BUSINESS MANAGEMENT INTERN
Study And Work
Melbourne VIC•Part time
KEY POINTS WE FOUND
- Gain practical exposure to business operations and administration.
- Assist with project coordination and management reporting.
- Develop organisational and analytical skills.
Posted 19d ago
Strategic Sourcing Specialist
Qudos Bank
Collingwood VIC 3066•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Support sourcing and procurement services across the Bank.
- Manage supplier governance and administration activities.
- Coordinate sustainability and regulatory reporting requirements.
Posted 19d ago
Engineering Supervisor
St Vincent's Hospital
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Lead daily operation and maintenance of engineering services at Fitzroy Campus.
- Supervise engineering trades and manage contractor performance.
- Ensure compliance with safety and regulatory standards.
+60d ago
STAR (Student Training and Rotation) Program Intern - Melbourne
THE BODY SHOP
Southbank VIC 3006•Part time
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- Participate in a 2-year rotational internship program.
- Gain hands-on experience in various business areas.
- Receive mentorship and coaching from experienced professionals.
+60d ago
Document Controller
CPB Contractors
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Manage the flow of drawings, design updates and project documentation across the project team.
- Maintain document control systems, registers and filing structures.
- Coordinate review and approval workflows to help keep information moving.
Posted 19d ago
Corporate Secretarial Administrator
Benneaux
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Manage workflow and client database
- Handle ATO enquiries and tax lodgements
- Maintain effective communication with clients and team members
Posted 35d ago
Global Workplace Experience and Operations Manager
Culture Amp
Melbourne VIC 3004•Full time
~$120k - $150k(Estimated)
KEY POINTS WE FOUND
- Lead the Camper Experience team and shape global workplace operations.
- Drive operational excellence and create safe, well-run offices.
- Manage workplace vendors, contracts, and budgets.
Posted 10d ago
Workplace Experience Coordinator
ifs
Melbourne VIC•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Deliver a high-quality workplace experience for employees and visitors.
- Coordinate facilities and operational needs across multiple office locations.
- Support employee engagement and events while ensuring daily space readiness.
Posted 10d ago
Receptionist
Arcare Aged Care
Templestowe VIC 3106•Full time
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- Provide a welcoming and professional front-of-house experience for residents, families, and visitors.
- Manage communications and support administrative systems efficiently.
- Assist with scheduling appointments and administrative tasks.
Posted 11d ago
Patient Services Clerk
St Vincent's Hospital Melbourne
Melbourne CBD VIC•Casual/Holiday
~$58k - $65k(Estimated)
KEY POINTS WE FOUND
- Provide clerical support and facilitate patient management for the hospital.
- Ensure patient confidentiality and handle patient enquiries efficiently.
- Create patient records and admit patients accurately.
+60d ago
Executive Assistant - Cotton On Global Support Centre
Cotton On Group
Geelong VIC 3220•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide essential support to the Brand Director and Senior Executives.
- Manage Executive calendars and handle complex mailbox management.
- Facilitate effective communication and collaboration with stakeholders.
Posted 19d ago
Administration Manager - Accounting Firm
Benneaux
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Manage administration functions in a professional services firm
- Prepare reports and ensure compliance with OH&S principles
- Support and mentor administration staff
+60d ago
Procurement Officer
Morgan Consulting
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Manage purchasing from local and international suppliers
- Coordinate international imports and freight forwarders
- Support inventory control and identify cost-saving opportunities
Posted 19d ago
Receptionist
SMAART Recruitment
Melbourne VIC 3004•Full time
~$80k(Estimated)
KEY POINTS WE FOUND
- Deliver exceptional front-of-house experience for clients and visitors.
- Provide administrative support to the wider team.
- Manage reception responsibilities and ensure a welcoming office environment.
Posted 19d ago
Facilities Coordinator
DAB-Jones Lang LaSalle (NSW) Pty Ltd
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support the delivery of FM services across owned and leased properties.
- Coordinate day-to-day FM activities and manage contractor performance escalations.
- Ensure compliance with WHS, environmental, and risk management policies.