Administration & Office Support jobs in Melbourne VIC
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Posted 9d ago
Executive Assistant / Team Assistant
McKinley Green
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide executive support to senior leaders including diary management and travel arrangements.
- Assist with administrative support for the broader team and prepare presentations and reports.
- Coordinate meetings and welcome clients in a professional manner.
Posted 9d ago
Personal Assistant to GM
Stockland
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Partner closely with the General Manager, Victoria as a trusted adviser.
- Lead the day-to-day operations of a busy office supporting approximately 180 people.
- Manage a complex and changing diary, coordinate meetings and anticipate upcoming requirements.
Posted 54d ago
Bid & Office Coordinator
Vinci
North Melbourne VIC 3051•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Coordinate the end-to-end bid and tender process.
- Provide general office coordination support and maintain documentation.
- Support internal reporting and ensure compliance with branding standards.
Posted 9d ago
Network Manager
Nextsense
Blackburn VIC 3130•Full time
~$100k - $130k(Estimated)
KEY POINTS WE FOUND
- Lead services for individuals with hearing and vision loss.
- Manage teams across the Victorian Network and ensure high-quality service delivery.
- Collaborate with various stakeholders to enhance service quality and client experience.
Posted 17d ago
Facility Manager - 55 Collins Street
Mirvac
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Manage operational performance and maintenance of building services at 55 Collins Street.
- Build strong relationships with stakeholders to ensure exceptional customer experience.
- Lead a team to improve performance and ensure compliance with policies and regulations.
Posted 9d ago
Team Leader - Events
Apex Event Recruitment
Melbourne VIC 3004•Full time
~$110k(Estimated)
KEY POINTS WE FOUND
- Lead the planning and delivery of national conferences and events.
- Manage and mentor a team of two event professionals.
- Develop and implement event policies and procedures.
Posted 25d ago
Business Support Officer | Lysterfield VIC
Roshana Care Group
Lysterfield VIC 3156•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide administrative and operational support to the management team.
- Assist with staff rostering, shift coverage, and scheduling.
- Maintain accurate employee records and support compliance requirements.
Posted 17d ago
Executive Assistant
Brunel
Campbellfield VIC 3061•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Support 6 members of the Executive Leadership Team including the CEO and CFO.
- Manage complex calendars, travel arrangements, and executive communications.
- Drive continuous improvement across executive office systems and processes.
Posted 44d ago
Enterprise Process Manager
HESTA Super fund
Melbourne VIC 3004•Full time
~$120k - $150k(Estimated)
KEY POINTS WE FOUND
- Lead the development of HESTA’s enterprise process capability.
- Establish process framework and governance while driving continuous improvement.
- Influence process improvement and build process capability across the organisation.
Posted 29d ago
Patient Services Clerk
St Vincent's Hospital Melbourne
Melbourne CBD VIC•Full time
~$58k - $65k(Estimated)
KEY POINTS WE FOUND
- Provide clerical support and facilitate patient management in the day procedure department.
- Ensure patient confidentiality and handle patient enquiries professionally.
- Create patient records and arrange appointments as requested by clinical staff.
Posted 24d ago
General Services Manager
Arcare Aged Care
Templestowe VIC 3106•Full time
~$66k - $68k(Estimated)
KEY POINTS WE FOUND
- Oversee non-clinical services including Catering, Cleaning, Laundry, and Maintenance.
- Manage budgets and resources effectively to ensure cost-effectiveness.
- Lead and develop non-clinical staff to enhance service quality.
Posted 9d ago
Service Coordinator
Symal
Avalon VIC 3212•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Coordinate and schedule plant and equipment servicing, repairs and inspections.
- Manage breakdowns, defects and repair requests, ensuring issues are followed up promptly.
- Liaise with suppliers, workshop teams, site supervisors and project teams regarding equipment availability and repair timeframes.
Posted 32d ago
Aboriginal Liaison Officer
Dental Health Services Victoria
Melbourne VIC 3004•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Part-time role supporting Aboriginal and Torres Strait Islander patients at RDHM.
- Advocating for patient safety and improving patient care.
- Flexible working hours with generous leave and salary packaging benefits.
Posted 17d ago
Facilities Coordinator
DAC-Jones Lang LaSalle (VIC) Pty Ltd
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Coordinate facilities management activities for the Telstra account.
- Deliver excellent customer service and maintain high operational standards.
- Manage work orders and collaborate with service providers for efficient resolutions.
Posted 9d ago
Vendor Manager
Programmed
Melbourne VIC 3000•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Support a major property maintenance and facilities services contract
- Manage a large contractor network across multiple service streams
- Drive continuous improvement initiatives and supplier capability development
Posted 31d ago
PMO Coordinator
Kinetic
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide operational and administrative support to the PMO function.
- Coordinate PMO processes, templates, standards and governance activities.
- Assist with portfolio reporting and project performance tracking.
Posted 23d ago
Bid Writer and Submission Lead
BildGroup
Campbellfield VIC 3061•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Lead submissions from initial review to final lodgement.
- Develop persuasive, client-focused written content.
- Coordinate contributors across various teams and manage deadlines.
Posted 10d ago
Facilities Officer
RMIT University
Melbourne VIC 3004•Casual/Holiday
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support day-to-day operational activities across the College of Vocational Education.
- Assist with technology equipment ordering, delivery, setup, and maintenance.
- Provide excellent customer service and support to staff across the College.
Posted 1d ago
Migration Assistant
CAPRICORN
Melbourne VIC 3004•Full time
~$50k - $70k(Estimated)
KEY POINTS WE FOUND
- Provide professional communication regarding visa applications and sponsorship processes.
- Assist in the preparation and submission of visa applications under the guidance of a migration agent.
- Maintain accurate records and support compliance processes.
Posted 1d ago
Expression of Interest - Community Services Business SupportNew
Johnson Recruitment
Melbourne VIC 3004•N/A
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Expression of Interest for Community Services Business Support roles.
- Opportunities for both temporary and permanent positions.
- Ideal for candidates looking to work in community services.