Administration & Office Support jobs in Melbourne VIC 3000
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Posted 9d ago
Reception - Team Leader (Specialist Centre)
Smile Solutions
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Lead and support a team of receptionists in a dental practice.
- Coordinate patient care and ensure smooth clinic operations.
- Build meaningful relationships with patients and team members.
Posted 9d ago
Facilities & Office Administrator
Opteon Property Group Pty Ltd
Melbourne VIC 3004•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support day-to-day management of office facilities and administrative operations.
- Coordinate maintenance, supplier relationships, and office relocations.
- Manage invoices, procurement activities, and workplace services.
Posted 9d ago
Administration and Grants Coordinator
Johnson Recruitment
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support for grant-making activities.
- Coordinate and manage grant applications and reporting.
- Support the philanthropic initiatives of the foundation.
Posted 9d ago
Environmental Services Supervisor
Crown Melbourne
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Supervise cleaning and waste contractors to ensure high standards are met.
- Conduct regular audits and follow up on corrective actions.
- Support waste diversion and recycling programs.
Posted 1d ago
Team Assistant (Administration Assistant)
Ashurst
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide proactive and effective general administrative assistance to legal staff and Practice Executives.
- Support the development of legal administrative skills within a dynamic team environment.
- Demonstrate strong organisational skills and attention to detail.
Posted 1d ago
IT Procurement Administrator
Transdev
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support for IT procurement activities.
- Coordinate purchasing requests and maintain supplier records.
- Assist with contract administration and stakeholder engagement.
Posted 2d ago
Client Services Coordinator | Financial & Professional Services
FourQuarters Recruitment
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Coordinate client administration and manage workflows.
- Support Partners and senior staff with various administrative tasks.
- Maintain accurate client databases and assist with billing.
Posted 2d ago
Business Services Coordinator
Compass Group
Melbourne CBD VIC•Full time
~$70k(Estimated)
KEY POINTS WE FOUND
- Coordinate workplace services including meeting rooms, events, catering, and visitor management.
- Act as a key point of contact for clients, fostering strong relationships and delivering exceptional customer service.
- Manage day-to-day facilities requests, liaising with contractors and service providers to ensure prompt resolution.
Posted 2d ago
Receptionist
Compass Group
Melbourne CBD VIC•Casual/Holiday
~$57k - $71k(Estimated)
KEY POINTS WE FOUND
- Provide a professional reception service at corporate sites.
- Manage meeting room bookings and respond to enquiries.
- Ensure front-of-house areas are maintained to a high standard.
Posted 20d ago
Events Coordinator
Beaumont People
Melbourne CBD VIC•Full time
~$80k(Estimated)
KEY POINTS WE FOUND
- Coordinate logistics and delivery of conferences, events and webinars.
- Manage speaker engagement, event logistics, registrations, and digital communications.
- Support relationships with members, sponsors, exhibitors, and key stakeholders.
Posted 32d ago
Reception Team Leader
Ashurst
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Manage first impressions of the firm and deliver exceptional service to clients and guests.
- Lead a team of two in front of house operations including client greetings and event coordination.
- Ensure smooth running of client services and maintain high standards of customer service.
Posted 32d ago
Automotive Repair Sector - Network Manager
Automotive Recruitment
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Lead and optimise a network of approved repairers across Australia.
- Build strong partner relationships and improve service capability.
- Oversee tenders, pricing, onboarding, compliance, and performance monitoring.
Posted 9d ago
Senior Coordinator, Conservation
National Gallery of Victoria
Melbourne VIC 3004•Full time
~$101k(Estimated)
KEY POINTS WE FOUND
- Manage processes and projects for the preservation of the NGV Collection.
- Support the Associate Director with administrative tasks and project planning.
- Conduct research and prepare high-quality written materials for various outputs.
Posted 31d ago
Productivity Specialist
Viva Energy
Melbourne VIC 3004•Full time
~$80k - $120k(Estimated)
KEY POINTS WE FOUND
- Ownership and continuous improvement of labour standards and productivity frameworks.
- Development of practical labour standards for efficient store execution.
- Collaboration with IT and Project teams to optimise systems that improve store productivity.
Posted 9d ago
Event Administrator
Apex Event Recruitment
Melbourne VIC 3004•Full time
~$65k - $75k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support across a range of events.
- Act as the main point of contact for speakers and manage their preparation.
- Assist with the smooth delivery of events and related administration.
Posted 10d ago
CPD Systems and Data Officer
Royal Australasian College of Surgeons
Melbourne CBD VIC•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Maintain accurate data and support users in the CPD system.
- Investigate system issues and contribute to process improvements.
- Provide timely support to users and assist with administrative duties.
Posted 9d ago
Branch Operations Manager
Apex Event Recruitment
Melbourne VIC 3004•Full time
~$110k - $130k(Estimated)
KEY POINTS WE FOUND
- Lead the day-to-day operations of the Melbourne branch.
- Oversee logistics, staffing, and event delivery.
- Ensure operational efficiency and compliance with safety standards.
Posted 2d ago
Shared Services Lead, VIC/ SA
Stantec
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Manage the Shared Services team in Melbourne and Adelaide offices.
- Oversee office management and administrative operations to ensure efficiency and safety.
- Coordinate initiatives and events that promote a positive office culture.
Posted 3d ago
Business Improvement Analyst - People Services
The Royal Melbourne Hospital
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Join a leading public healthcare provider.
- Streamline People Services for better efficiency.
- Support employees and managers in their tasks.
Posted 34d ago
Administration Assistant - Resolved Client Matters
Shine Lawyers
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Full-time Administration Assistant role in the Resolution Services Team
- Handle complex personal injury matters and ensure timely payment settlements
- Provide exceptional client service and manage multiple client matters effectively