Search results
22 jobs
Sort by
Posted 28d ago
EA to Director of Finance
Hays
Geelong Area Melbourne VIC•Full time
$70k - $90k
KEY POINTS WE FOUND
- Provide strategic support to the Director of Finance.
- Manage executive diaries, communications, and workflows.
- Coordinate projects and ensure deadlines are met across multiple stakeholders.
Posted 54d ago
National Inspection Scheduling Specialist
eXenet
Moorabbin VIC 3189•Full time
$70k - $90k
KEY POINTS WE FOUND
- Coordinate and manage inspectors'' schedules across Australia.
- Identify conflicts or inefficiencies in schedules and implement solutions.
- Support reporting, scheduling, and operational coordination activities.
Posted 52d ago
Specialist Medical Secretary PT – Job ID: 2236 Box Hill and Knox
Doctors Secretarial Agency Pty Ltd
East Melbourne VIC 3002•Part time
$69k - $79k
KEY POINTS WE FOUND
- Join a well-established private surgical practice as a Medical Secretary.
- Support a leading Plastic and Reconstructive Surgeon with patient administration and surgical bookings.
- Work part-time in a collaborative environment with a focus on exceptional patient care.
Posted 55d ago
Business Support Officer
Fruition Recruitment
Geelong VIC 3220•Full time
$80k
KEY POINTS WE FOUND
- Provide broad administrative and operational support across the organisation.
- Maintain accurate business and customer records, prepare reports and correspondence.
- Assist with invoicing, purchasing, and support supplier administration.
Posted 10d ago
Senior Surgical Medical Secretary FT Job ID: 2267
Doctors Secretarial Agency Pty Ltd
East Melbourne VIC 3002•Full time
$83k - $87k
KEY POINTS WE FOUND
- Coordinate day-to-day administration of a busy neurosurgical practice.
- Oversee patient services and ensure efficient operation of the practice.
- Manage clinic and theatre bookings, billing, and communication with health professionals.
+60d ago
Workplace Coordinator - Security
REA Group
Richmond VIC 3121•Full time
$60k - $80k
KEY POINTS WE FOUND
- Support REA employees with customer service skills
- Coordinate security and building safety tasks
- Assist with workplace events and maintenance requests
Posted 1d ago
Surgical Medical Secretary FT – Job ID 2263
Doctors Secretarial Agency Pty Ltd
East Melbourne VIC 3002•Full time
$79k - $89k
KEY POINTS WE FOUND
- Full-time Surgical Medical Secretary position in a busy ENT practice
- Coordinate front desk reception and manage patient bookings
- Maintain patient privacy and assist with billing and documentation
Posted 1d ago
Executive Assistant - Supply Chain & Transport
Coles
Hawthorn East VIC 3123•Full time
$80k - $100k
KEY POINTS WE FOUND
- Provide seamless support to three General Managers within the Supply Chain team.
- Manage priorities, coordinate key activities, and enable leaders to focus on strategic outcomes.
- Build effective relationships across all levels of the organisation.
Posted 1d ago
Administrative Officer (Gr2) - Consultation Liaison and Emergency Psychiatry Service
Alfred Health
Melbourne VIC 3000•Full time
$60k - $80k
KEY POINTS WE FOUND
- Provide administrative support to the Consultation Liaison and Emergency Psychiatry Service.
- Ensure compliance with mental health act requirements and service billing.
- Manage data entry and maintain organisational systems for the CL program.
Posted 17d ago
Executive Assistant to Chairman
McKinley Green
Melbourne VIC 3004•Full time
$90k - $120k
KEY POINTS WE FOUND
- Provide direct executive support to the Chairman
- Manage complex diary and inbox for the Chairman
- Coordinate domestic and international travel arrangements
Expiring in 4d
Administration and Secretarial Support - Emergency Department
The Royal Melbourne Hospital
Parkville VIC 3052•Full time
$60k - $80k
KEY POINTS WE FOUND
- Provide administrative support to the Emergency Department.
- Assist in the smooth operation of patient care services.
- Collaborate with healthcare professionals to enhance departmental efficiency.
Posted 17d ago
Corporate Secretarial Administrator
Benneaux
Melbourne VIC 3004•Full time
$60k - $80k
KEY POINTS WE FOUND
- Manage workflow and client engagement processes
- Handle ATO notices and enquiries
- Maintain client database and manage invoicing
Posted 17d ago
Executive Assistant
Sharp & Carter
Melbourne VIC 3004•Full time
$119k
KEY POINTS WE FOUND
- Provide high-level executive and administrative support to the CEO.
- Manage the CEO's calendar, appointments, and travel arrangements.
- Act as a professional point of contact for internal and external stakeholders.
Posted 3d ago
Secretary - Radiation Oncology (BAROC)
Austin Health
Heidelberg VIC 3084•Full time
$60k - $80k
KEY POINTS WE FOUND
- Provide secretarial support to the Radiation Oncology Director including diary and email management.
- Prepare and manage correspondence, reports, and presentations accurately.
- Support onboarding of Radiation Oncology registrars and consultants.
+60d ago
Business Support Officer Temporary
Dna
Melbourne VIC 3004•Casual/Holiday
$60k - $80k
KEY POINTS WE FOUND
- Provide high-quality administrative support to the business unit
- Utilise internal knowledge base and database systems to maintain customer information
- Demonstrate a high level of customer service during all interactions
Posted 52d ago
Senior Investment Administrator/Executive Assistant
HESTA Super fund
Melbourne VIC 3004•Full time
$80k - $100k
KEY POINTS WE FOUND
- Provide senior level administrative support to the Investment Management team.
- Coordinate the preparation and review of Board and Committee papers.
- Facilitate the review cycle for Investment Management policies.
Posted 20d ago
Legal Secretary - Real Estate
K&L Gates Australia
Melbourne VIC 3004•Full time
$70k - $90k
KEY POINTS WE FOUND
- Provide high level administrative support to partners and fee earners
- Assist with client management and interactions
- Manage diaries and coordinate client meetings
Posted 6d ago
APS4 Participant Support Officer
DFP Recruitment Services
Richmond VIC 3121•Full time
$87k
KEY POINTS WE FOUND
- Support participants and their families through service and reform initiatives.
- Manage enquiries and provide accurate advice and support.
- Conduct desktop reviews and maintain records across a range of systems.
Posted 6d ago
School Officer, Admin - Student Reception
TOWNSVILLE CATHOLIC EDUCATION
North Melbourne VIC 3051•Part time
$68k - $70k
KEY POINTS WE FOUND
- Provide warm, professional customer service as the first point of contact for students, families, and staff.
- Manage enquiries, maintain records, and assist with general office administration in a busy school environment.
- Contribute to a welcoming and efficient school community guided by Catholic values.
Posted 43d ago
School Administration Officer
Australian Christian College
Melbourne VIC 3004•Full time
$60k - $80k
KEY POINTS WE FOUND
- Provide professional and welcoming customer service to students, families, staff and visitors.
- Maintain accurate student and school records while supporting attendance and enrolment processes.
- Assist with general administration duties and contribute to the smooth operation of the College office.