Secretary jobs in Melbourne VIC
21 jobs
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+60d ago
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide strategic support to the Director of Finance
- Manage competing priorities and oversee workflows
- Coordinate projects and ensure deadlines are met
Posted 16d ago
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide executive-level support to the Group Lead Partner of the Projects practice.
- Manage complex diaries and coordinate meetings and travel arrangements.
- Collaborate with a team of Practice Administrators to support the Projects & Construction team.
Posted 1d ago
~$80k(Estimated)
KEY POINTS WE FOUND
- Provide broad administrative and operational support across the organisation.
- Maintain accurate business and customer records, prepare reports and correspondence.
- Assist with invoicing, purchasing, and support supplier administration.
Posted 1d ago
~$85k - $105k(Estimated)
KEY POINTS WE FOUND
- Manage the General Manager’s diary, appointments and travel, and coordinate site visits and meeting logistics.
- Organise events and functions, reconcile invoices and expenses, and support two leadership teams.
- Build effective relationships with stakeholders while contributing to a collaborative team and supporting business priorities.
Posted 9d ago
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide high level support in a busy legal practice
- Manage emails, phone calls, and diary scheduling
- Draft correspondence and manage high volume file management
Expiring in 1d
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Join a dynamic legal team as an Office Services Assistant.
- Manage office operations including courier bookings and mail distribution.
- Provide excellent client service and support in a collaborative environment.
+60d ago
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide professional and welcoming customer service to students, families, staff and visitors.
- Maintain accurate student and school records while supporting attendance and enrolment processes.
- Assist with general administration duties and contribute to the smooth operation of the College office.
+60d ago
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support REA employees with customer service skills
- Coordinate security and building safety tasks
- Assist with workplace events and maintenance requests
Posted 3d ago
~$72k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide administrative and secretarial support to Radiation Oncology clinicians, managers and the multidisciplinary team.
- Manage correspondence, records, diaries, meetings, timesheets, leave forms, reimbursements, travel and office supplies.
- Maintain accurate and confidential information while coordinating administrative workflows across the department.
Posted 50d ago
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide high-level administrative support to C-Suite executives.
- Manage complex executive calendars and coordinate high-impact events.
- Maintain confidentiality and anticipate needs proactively.
Posted 21d ago
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Develop and maintain the Integrated Master Schedule for a multi-year enterprise transformation initiative.
- Provide end-to-end visibility of timelines, milestones, dependencies, and schedule performance across multiple projects.
- Partner with program and project leaders to support integrated planning and informed decision-making.
Posted 27d ago
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide high quality, proactive business support to Partners and senior legal operatives.
- Assist with financial aspects of practice management including billing and client reporting.
- Support Practice Executives with administrative duties and event organisation.
Posted 4d ago
Business Services and Corporate Support Officer, APS Level 4, Australian Trade Remedies Commission
Department of Industry, Science and Resources
~$81k - $88k(Estimated)
KEY POINTS WE FOUND
- Provide administrative and corporate support to senior executives.
- Manage office supplies, visitor attendance, and mail distribution.
- Coordinate logistics for on-boarding and off-boarding staff.
Posted 29d ago
~$79k - $89k(Estimated)
KEY POINTS WE FOUND
- Temp Medical Secretary position in a specialist practice
- Located in Inner East Melbourne with parking available
- 4-6 week assignment with potential for extension
Posted 6d ago
~$79k - $85k(Estimated)
KEY POINTS WE FOUND
- Provide medical secretarial support for an anaesthetic practice in Fitzroy.
- Part-time role with access to public transport and reimbursed parking.
- Offers $40–$43 per hour plus superannuation, with office amenities including a gym and table tennis.
Posted 6d ago
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Coordinate day-to-day office and facilities operations across the workplace.
- Manage visitor, contractor and supplier interactions while maintaining compliance and safety standards.
- Support workplace health, safety and environmental requirements, including site inspections and training records.
Posted 6d ago
~$119k(Estimated)
KEY POINTS WE FOUND
- Provide high-level executive support including complex diary and email management.
- Coordinate meetings, forums and events, including preparation of agendas, briefing materials and minutes.
- Manage incoming correspondence and assist with the preparation of reports, briefing notes and presentations.
+60d ago
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide high-quality administrative support to the business unit
- Utilise internal knowledge base and database systems to maintain customer information
- Demonstrate a high level of customer service during all interactions
Posted 23d ago
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Manage workflow and client database
- Handle ATO enquiries and tax lodgements
- Maintain effective communication with clients and team members
Posted 46d ago
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Manage accounts payable and receivable, including payroll and BAS preparation.
- Provide executive support to the Director, managing priorities and communications.
- Ensure efficient studio operations and support HR functions.