33d ago

Executive Assistant And Executive Support Officer - Several Vacancies

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Executive Assistant and Executive Support Officer - Several Vacancies Salary $70,516 to $88,236 Opportunity Type Full-Time Opportunity Status Ongoing;Non-Ongoing Opportunity Employment Type Specified Term APS Classification APS Level 4;APS Level 5 Closing Date 28/09/2021 Posted15/09/2021 Print Department of Finance Executive Assistant and Executive Support Officer - Several Vacancies Canberra ACT ABOUT THE DIVISION Ministerial and Parliamentary Services (MaPS) provides parliamentarians, their staff, and others (e.g. federal judiciary) with a range of facilities and services to assist them in undertaking their duties. MaPS is responsible for: * the Parliamentary Business Resources (PBR) Framework under which it: * administers non-travel related parliamentary expenses, including office expenses * manages property and office facilities (including Commonwealth Parliament Offices and the ministerial wing of Parliament House) * the Members of Parliament (Staff) Act 1984 (MOP(S) Act) employment framework and other legislation under which it: * provides HR support, including payroll and WHS support to almost 2000 parliamentary staff. * COMCAR services (car-with driver) in conjunction with our whole of government fleet provider (sgfleet), administration of private-plated vehicles and Canberra-based self-drive vehicles for parliamentarians and a range of programs. * provides policy and service advice, support and education across all of its functions. MaPS consists of four Branches each responsible for specific policy advice and service delivery. 1. PBR Framework Branch provides policy advice to the Minister, including preparing determinations to approve resources under the PBR Act and provides services to parliamentarians and MOP(S) Act employees in relation to the PBR Framework. 2. HR Frameworks Branch manage all employment and HR functions within the Division and provides policy advice on the MOP(S) Act and employment framework, including WHS issues and case management. 3. COMCAR and Programs Branch provides COMCAR services and administers grant programs. 4. Workplace Culture and Reform Branch is responsible for providing policy advice on reforms to Commonwealth parliamentary workplaces, managing the MaPS website and external MaPS communications, and administering the Professional Development Program for MOP(S) Act employees. The key duties of the position include: ABOUT THE ROLES APS 4 Executive Support Officer (Several Vacancies) The Executive Support Officer (APS 4) provides high-level administrative support to Assistant Secretaries within MaPS, and works closely with and works closely with the Strategic Adviser to and Executive Assistant to the First Assistant Secretary ensure the Division is managed effectively and in a coordinated manner. The Executive Support Officer acts as the first point of contact for the relevant Assistant Secretary and their Branch, and their duties include: * Liaising with a variety of internal and external stakeholders. * Monitoring and managing SES inboxes and calendars. * Tracking and coordinating incoming and outgoing tasks at the Branch level, consolidating weekly reports, drafting meeting agendas and recording meeting minutes. * Screening telephone calls and referring matters to relevant business areas. * Arranging travel bookings and approvals for SES as required. * Conducting quality assurance checks to documents that require AS clearance. * Financial management activities (e.g. credit card reconciliation and stationery orders). * Records management. * Act as a surge member of the Division and learn systems and processes to assist teams throughout peak periods. * Assist with any Divisional tasks as required (e.g. urgent administrative tasks to support Divisional priorities). * Drive governance initiatives at the Branch level. * Ad-hoc administrative tasks. APS 5 Executive Assistant to the First Assistant Secretary The Executive Assistant (APS 5) provides high-level administrative support to the First Assistant Secretary, and Assistant Secretaries within MaPS, and works closely with the Strategic Adviser to ensure the Division is managed effectively and in a coordinated manner. The Executive Assistant to the First Assistant Secretary acts as the first point of contact for the First Assistant Secretary and their duties include: * Liaising with a variety of internal and external stakeholders. * Monitoring and managing SES inboxes and calendars. * Working alongside the Strategic Adviser to track incoming and outgoing tasks, coordinate weekly reports, draft meeting agendas and record meeting minutes. * Screening telephone calls and referring matters to relevant business areas. * Arranging travel bookings and approvals for SES as required. * Conducting quality assurance checks to documents that require FAS clearance. * Financial management activities (e.g. credit card reconciliation and stationery orders). * Records management. * Organising training for the Divisional Executive Support team. * Act as a surge member of the Division and learn systems and processes to assist teams throughout peak periods. * Drive governance initiatives at the Divisional level. * Ad-hoc administrative tasks and other duties as required. Eligibility DETAILED VACANCY INFORMATION For detailed information about this role including the job specific capabilities, please refer to the downloadable job pack, which can be accessed by clicking the button. ELIGIBILITY ADVICE & CANDIDATE Contact Phone (02) 6215 3759 Agency Employment Act PS Act 1999 Website Department of Finance Position Number 2021/144 Vacancy Number VN-0694561 Getting to know the Department of Finance As a central agency of the Australian Government, the Department of Finance (Finance) plays an important role in assisting government across a wide range of policy areas to ensure its outcomes are met. Finance supports the government's ongoing priorities through the Budget process and fosters leading practice through the public sector resource management, governance and accountability frameworks. Finance plays a leading role in advising the government on many of its strategic priorities, including advancing public sector reform through the Smaller Government Agenda and providing advice to the government on optimal arrangements for the management and ownership of public assets. We do this through our professional and considered approach to providing advice, developing policy, delivering services and engaging with our clients and stakeholders. Finance's key areas of focus are: - Budget and Financial Reporting - Business Enabling Services - Commercial and Government Services - Governance and Resource Management Executive Assistant and Executive Support Officer - Several Vacancies

Job details
Date posted
18 Sep 2021
Category
Admin & Office Support
Occupation
PA & EA
Similar jobs pay
$80k - $91k
Job mode
Standard/Business Hours

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