The Document Controller will work as part of a small team of document controllers.
Working in a fast paced and rewarding environment, the successful candidate will undertake document control tasks on major transport projects, including:
QA checking of all documentation for correct numbering, revision control, status, format, tile and legibility.
Maintain document control systems and folder structures, including document registers.
Maintain original documents/drawings and check print files and keeping all superseded revisions.
Ensure controlled documents are transmitted in accordance with project specific procedures.
Receive, track and issue vendor design documentation.
Responsibility for expediting the flow of internal review documentation.
Assisting with preparation (including formatting) of weekly/monthly project reports, reports, meeting minutes, deliverables.
Assist PM’s and Project Directors when preparing for an internal or external audit.
Organise regular meetings, set up teleconference and video conferences as needed from time to time.
Liaising with client counterpart – e.g. Document Controller, Project Administrator, Administration Team members.
Encourage safe practise within project team.
Provide administrative support to the project team.
Professional attitude and high level of attention to detail – takes ownership and responsibility for own tasks and work.
Highly motivated, enthusiastic and the ability to use initiative – eager to learn and take on new tasks.
Advanced in MS Office suite including Word, PowerPoint, Outlook and Visio.
Competent level in MS Excel.
Excellent client service (both internal and external).
Patient, collaborative and supportive co-ordination skills.
Excellent written and verbal communication skills, including the ability to liaise and consult with staff at all levels within the organisation and a range of external clients.
Effective time management and excellent organisational skills with the ability to prioritise tasks.
Knowledge of document control software preferable but can also be learnt on the job (Aconex, TeamBinder, Incite, ProjectWise, Bluebeam ).
Project Control/Administrative related qualification at any level (not essential).
What We Offer
We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.
We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.
When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.
As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Job Category Administrative Support / Secretarial
Business Line Transportation
Business Group Design and Consulting Services Group (DCS)
Position Status Contractor
Requisition/Vacancy No. 260518BR
Clearance Required No
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.