59d ago

Corporate Executive Assistant

Hays Accounting Support

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Base pay
$75k - $90k
Work type
Contract type
Not provided
How this job matches you
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Market insights based on all Corporate Executive jobs in Sydney NSW
Base pay range
$75k - $90k
Market average
Market average
Perks & benefits
Free Coffee

Full job description

Your new company

A very successful global enterprise that supports their clients with a variety of business advisory services. A visionary organisation that puts their people first and prides themselves on their work culture and community.

Your new role

  • Contribute towards achieving organization financial objectives by supporting revenue activities
  • Update monthly reports as directed by Manager.
  • Strive to reduce operating costs
  • Maintain administrative workflow by studying methods, implementing cost reductions and developing reporting procedures.
  • Maintain administrative workflow and maintaining reporting procedures.
  • Create/update monthly reports that are required by the legal team.
  • Report on monthly budget vs actuals.
  • Review accuracy of supplier invoices marked for CFO’s approval
  • Maintain constructive relationships with key personnel, customers, suppliers, and subcontractors.
  • Assist Managers in day-to-day coordination and management of business operational activities.
  • Liaise with executive and senior executive assistants to handle requests and queries from senior managers.
  • Co-ordinate advisors and consultants.
  • Ensure professional and friendly engagement with Executives, their EA’s, Key Stakeholders and cross functionally within the organization.
  • Manage the following administrative tasks:
    • Answer and direct phone calls
    • Organize and schedule appointments
    • Plan meetings and take detailed minutes
    • Write and distribute email, correspondence memos, letters, faxes and forms
    • Assist in the preparation of regularly scheduled reports
    • Develop and maintain a filing system
    • Update and maintain office policies and procedures
    • Order office supplies and research new deals and suppliers
    • Maintain contact lists
    • Book travel arrangements
    • Submit and reconcile expense reports
    • Provide general support to visitors
  • Act as the point of contact for internal and external clients.
  • Drive continuous improvement to all areas of the business, systems and process.
  • Comply with the EH&S Policy and applicable regulatory and company EH&S rules and requirements.
  • Perform an assessment of risk of his/her work activities, taking corrective action and preventative actions as necessary.
  • Participate in EH&S training programs and take personal responsibility for his/her own safety.
  • Actively support the organisation’s efforts to meet or exceed EH&S goals and plans

What you'll need to succeed

  • 3-5 year experience in a similar role
  • Strong verbal and written communication skills
  • Proven track record to manage multiple stakeholders
  • Flexibility and adaptability to achieve results in a complex environment
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Attention to detail and problem-solving skills
  • Excellent time management skills and the ability to prioritise work
  • Strong organisational skills with the ability to multi-task

What you'll get in return

In addition to a great company culture there is an excellent package on offer, this includes but is not limited to;

  • Beautiful state of the art offices with impressive views
  • Free parking
  • On site Chef cooking free staff lunch daily
  • On site shower facilities
  • Free coffee!

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or email [email protected]
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

LHS 297508 #2544144

Job details
Date posted
19 Aug 2021
Executive Management & Consulting
Administration Assistants
Base pay
$75k - $90k
Work type
Job mode
Standard hours
Private Business
Work Authorisation
Australian Citizen / Permanent Resident

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