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Ops Senior Admin Assistant

Melbourne VIC 3000•Full time

KEY POINTS WE FOUND

Support advanced administrative tasks in a fast-paced office and warehouse environment.
Utilise strong analytical, communication, and problem-solving skills.
Proficient in various word processing, spreadsheet, and database applications.

Administration Officer

Melbourne VIC 3000•Casual/Holiday

KEY POINTS WE FOUND

Provide exceptional customer service to patients and health professionals.
Manage clinic preparation, appointment scheduling, and referral management.
Ensure compliance with reporting requirements and maintain confidentiality.

Patent Assistant/Patent Administrator

AFL Recruitment

Melbourne VIC 3000•Full time

KEY POINTS WE FOUND

Assist patent attorneys in the protection and enforcement of intellectual property.
Prepare and proof-read correspondence and documents.
Manage client portals and liaise with IP Australia.

Casual PS&A Administration Support

The Royal Victorian Eye & Ear Hospital

Melbourne VIC 3004•Casual/Holiday

KEY POINTS WE FOUND

Provide high-quality administration support within the Emergency Department and other units.
Ensure positive patient experiences face to face and via phone.
Participate in quality improvement processes within the teams.

Temporary Administrators, Receptionists and Executive Assistants

Melbourne VIC 3004•Casual/Holiday

$60k - $80k pro rata

KEY POINTS WE FOUND

Seeking experienced Administrators, Receptionists, or Executive Assistants for temporary roles.
Immediate availability and strong administrative background required.
Opportunities across various industries with potential for permanent roles.

Culinary Administration Assistant

Melbourne CBD VIC•Casual/Holiday

KEY POINTS WE FOUND

Provide administrative support to the culinary team.
Coordinate staffing coverage for events and daily operations.
Manage reports and documentation across internal systems.

Team Assistant / Office Coordinator

Melbourne VIC 3004•Full time

KEY POINTS WE FOUND

Support senior executives and teams with day-to-day administration.
Coordinate diaries, meetings, and travel arrangements.
Manage office supplies and ensure a professional workspace.

Administration Assistant - Kids and Teens Pelvic Pain Clinical Network

Parkville VIC 3052•Part time

KEY POINTS WE FOUND

Support the implementation and ongoing operation of the Kids and Teens Pelvic Pain clinical network.
Manage client contact and booking management, service coordination, and program delivery.
Assist with data collection in line with service requirements.

Patient Services Assistant

Melbourne VIC 3004•Full time

KEY POINTS WE FOUND

Provide administrative and customer service support across various hospital departments.
Process patient registration information and manage financial files.
Conduct pre-admission calls and prepare information for patient discharge.

Client Services Officer

Melbourne VIC 3004•Part time

KEY POINTS WE FOUND

Provide a full range of administrative services to support the clinical team.
Manage client communication, appointments, and medical records.
Ensure data entry accuracy and provide support to clinical and research staff.

Administration Assistant - Medical Imaging Department

Melbourne VIC 3004•Full time

KEY POINTS WE FOUND

Provide administrative support in the Medical Imaging Department.
Manage patient appointments and inquiries efficiently.
Ensure confidentiality and excellent customer service.

Team Assistant

MARS Recruitment

Melbourne CBD VIC•Full time

KEY POINTS WE FOUND

Provide high-level support to Executive Directors and senior leadership.
Manage complex diaries, meetings, travel arrangements, and expenses.
Build strong relationships with internal stakeholders and external partners.

Team Assistant

FourQuarters Recruitment

Melbourne VIC 3004•Full time

KEY POINTS WE FOUND

Provide high-quality administrative support to senior leadership.
Coordinate complex diaries, meetings, and travel arrangements.
Manage expenses and prepare business documents.

Operations Assistant

Smile Solutions

Melbourne VIC 3004•Full time

KEY POINTS WE FOUND

Full-time junior Operations Assistant role in a large dental practice.
Involves administrative and operational tasks including stock management and office upkeep.
Requires strong communication skills and proficiency in Microsoft Office.

Clerk

The Royal Women's Hospital

Parkville VIC 3052•Part time

KEY POINTS WE FOUND

Provide excellent customer service and high-quality data entry
Organise referral management and appointment scheduling
Manage phone, online and health hub enquiries and reception duties

Facilities Assistant

DAC-Jones Lang LaSalle (VIC) Pty Ltd

Melbourne VIC 3004•Full time

KEY POINTS WE FOUND

Support day-to-day operations of the facility ensuring a smooth and efficient workspace.
Conduct regular inspections and coordinate maintenance requests to uphold facility standards.
Serve as the primary point of contact for vendor coordination and urgent facility issues.

Team Assistant | Leading Financial Services Firm | $80 – $90k + superannuation

Assistant Sydney

Melbourne VIC 3004•Full time

KEY POINTS WE FOUND

Provide executive-level support to the team and oversee day-to-day office operations.
Coordinate travel arrangements and manage expenses for the team.
Assist with meetings, events, and provide broad administrative support.

Team Assistant | Leading Financial Services Firm

Assistant Sydney

Melbourne VIC 3004•Full time

KEY POINTS WE FOUND

Provide executive-level support and assist the broader team.
Oversee day-to-day office operations and coordinate travel arrangements.
Manage expenses, reporting, and provide administrative support.

Practice Assistant

Allens Operations Pty Ltd

Melbourne VIC 3004•Full time

KEY POINTS WE FOUND

Provide operational and administrative support to legal operatives and Practice Executives.
Assist with matter financials and client relationship management software.
Collaborate with team members to ensure high-quality service delivery.