Modern, dynamic and contemporary working environment
Level 4 ($73,233 - $76,940 + Super)
Six weeks annual leave

About Palmerston

Palmerston is the second largest and fastest growing city in the Northern Territory. It is a regional hub with a promising future, positioning itself as The Family City of the Northern Territory and ‘A Place for People’. At City of Palmerston, our community are at the centre of all we do and deliver.

Located 20 km from the Territory’s capital Darwin, Palmerston is the Top End’s regional hub supported by private industry, defence establishments and a full range of local businesses and services. With South East Asia and the unique landscape of the Northern Territory on its doorstep, Palmerston boasts over 37,000 residents and is currently undergoing a significant period of infrastructure growth and development.

About the Opportunity

City of Palmerston presents an exciting opportunity for an experienced executive assistant in a diverse and community focused organisation!

The Executive Assistant City Growth and Operations provides the Director City Growth and Operations with high level and full range of administrative support in a timely and accurate manner with excellent attention to detail, which enables the efficient and effective execution of responsibilities, delivery of the Community Plan and promotes Council’s corporate image.

You will support the Director and Managers to ensure the professional delivery of administration duties within the Department and across the organisation. This includes managing the day to day administration responsibilities within the Department to ensure that a high level of service is provided to all customers.

Key responsibilities include, but, not limited to:

Act as the primary contact point for the Director, ensuring an effective liaison between their office, the community, and the wider organisation.
Provide accurate and timely administrative support including producing documentation, data integrity and records management.
Monitor and prioritise correspondence, draft responses, track follow up actions and ensure responses are provided in a timely manner.
Monitor actions arising from Council, Committees and Executive Leadership Team meetings including maintaining relevant registers.
Foster open effective communication and workflow between departments, meeting set deadlines to ensure efficient operations.
Undertake research and provide assistance to the Director and Managers in the development of reports on complex issues, emerging trends, policies and other strategic issues as required.
Ensure reports, correspondence, agendas and minutes, and presentations are prepared accurately and presented in style requested by the Council and the Chief Executive.
Management of diaries including scheduling appointments and meetings, Council events and committee commitments.
Coordinate duties for relevant administration staff of the CGO team, including delegation and follow-up of tasks.
Regularly review workplace practices and procedures to ensure continuous improvement.
Book travel arrangements as required.
Display a high degree of discretion, confidentiality, initiative and adaptability.
Maintain sound working relationships between Council, government departments, stakeholders and community groups.
Effectively engage with the community, whilst upholding Council’s core values and corporate image.
Provide coverage for any absences of Executive Assistant’s and administrative roles within the wider organisation including attendance to Council meetings, preparing agenda papers and minutes.

What Council is looking for:

Demonstrated experience in an executive assistant role or similar, providing executive-level support and administration.
Demonstrated high level of effective interpersonal, verbal and written communication skills.
Superior organisational skills and ability to multi-task and prioritise conflicting deadlines.
Comprehensive knowledge of administrative procedures, guidelines, practices, policies and activities applicable to an office and/or local government environment.
Demonstrated ability to manage and present information with high attention to detail, accuracy and confidentiality.
Ability to analysis information as requested, demonstrating resourcefulness and the ability to work autonomously.
Demonstrated proficient computer skills.
The ability and proven experience to build strong relationships with internal and external stakeholders.

To view a copy of the position description and to 'Apply' please see below

Applications Close: 5pm Wednesday 26 August 2020

About the Benefits

This position is full-time position that is paid at Level 4 ($73,233 - $76,940 + Super). Council offers six weeks annual leave and a wide range of attractive employee benefits. Furthermore, City of Palmerston provides a team-oriented work environment and fosters a culture of continuous improvement and professional development.

Vacancy Description - 20200811 - EA to Director City Growth and Operations - Position Description.pdf (69 kB) When applying for any Vacancies / Jobs please use: Internet Explorer 9 and above, Firefox, Chrome, Safari or Opera.
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Executive Assistant to Director City Growth and Operations

City of Palmerston All Darwin NT

City of Palmerston

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