National, thriving NfP looking for Experienced EA to support 2 Sydney based Directors. 6 month FTC NfP benefits apply!

Our Client is an established, thriving national NfP who works with more than 18,000clients across Australia. They work with people across all vulnerable sectors including Disability, Refugees and Children Youth and Families. They are focused on building a sustainable and engaged workforce so they can provide meaningful outcomes for the people they support.
They are looking for an Executive Assistant to support 2 warm and friendly yet very busy Regional Directors based in Sydney. Confidentiality and a professional and ethical approach is a must.
Key Responsibilities:

Provide timely, effective diary management by prioritising and organising meetings, with internal and external stakeholders, in consultation with State Director / Regional Manager.
Preparing and circulating relevant documents for meetings (agenda’s, minute taking)
Ad hoc work such as preparing powerpoint presentations, developing excel spreadsheets to manage and track data
Liaising with other EA’s / internal team members to coordinate people and calendars
Drafting / formatting letters, formatting reports
Tracking / following up on due items eg response to requests in timely manner, reports that are due from team members
Review incoming correspondence, prepare and send outgoing correspondence.
Complete general administration tasks regularly and as required.
Coordination of team and individual meetings, including booking venues and equipment, arranging catering and taking minutes.
Prepare regular reports and ad hoc reports, as required, for the State Director / Regional Manager.
Oversee the movement of documents and files.
Prepare high-quality documents, reports, letters and submissions.
Reconciliation of monthly expense incurred by State Director / Regional Manager.
Coordinate and prepare state reports, diary management, state meetings and state events.

The successful applicant must have the following skills & experience

Experience in providing executive support and assistance at a senior level.
Proven well-developed written and oral communication skills, including the ability to liaise effectively with internal and external stakeholders at all levels.
Ability to manage sensitive information and maintain a high degree of confidentiality.
Ability to identify priorities, work under pressure and meet deadlines.
Demonstrated proficient ability to use the Microsoft Office suite of programs.
Well-developed problem-solving skills.
Demonstrated ability to work independently and as a part of a team.

If you are interested in applying for this position then please press apply now. If you would like more information about the role or the organisation then please contact Zena Clark 0427 285892 or by email zena@berecruitment

EA to Regional Directors Family Based Care

Be Recruitment The Rocks NSW 2000

Be Recruitment

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